⚠️ Good to know: Q&A roles are separate from Room roles. Learn more about Q&A roles here.
​
​Guest
​Limited viewer
​Publisher
​Viewer
​Administrator

Guests can view, print and save documents, if these accesses and functions have been allowed for them.
Guests cannot view the Reports menu, Manage menu or Item menu.
​ 

Limited viewers can view, print and save documents, if these accesses and functions have been allowed for them.
Limited Viewers cannot view the Reports menu, Manage menu or Item menu.
​ 

Publishers can add, delete, replace, move, enable and disable documents in the Data Room.
They can access the Manage Documents menu, but do not have access to Document Security.
Publishers cannot view the Reports, Manage Q&A, Manage Internal and External people, Manage Security, Manage Settings or Item menus.
​ 

Viewers can access the Manage Documents, Manage Q&A, Manage Users and Manage Security menus but they have read-only access, i.e. they can see the settings but cannot change them.
​
They can access the Reports menu but their Q&A Report access varies depending on if they are assigned a Q&A role or not. If they are assigned a Q&A role, they have access to the following Q&A reports:

If they are not assigned a Q&A role, they only have access to the following Q&A Reports:

Administrators have full access in the Data Room.
Administrators can access all Data Room menus, functions and reports.